Employer Filings

Employers need to file various forms to report wages and tax withholdings for their employees. The forms applicable to W-2 recipients are listed below with the 1042-S recipients at the end. Form 941 is a quarterly report showing wages and withholding summarized by pay date. Only summary information is shown.

Form 940 is an annual form showing wages and employer paid unemployment taxes summarized by quarter. This form must still be filed even if the FUTA exemption under Sec. 3306(c)(4) is claimed.

Form W-2 is a form issued to the employee showing the total wages and withholdings for that year.

Compensation and any withholding reported on Form 1042-S is not shown on any of the above forms. Instead, it is reported on the annual Form 1042-S issued to each recipient. Form 1042 summarizes these forms.